A Guide for Academic/Teaching Staff to Create/ Start a Zoom Online Lesson Through Moodle LMS


Workshop Materials for Beginners in Zoom (August 2021)


A User Guide for Uploading and Sharing Your Video on the Video-based Learning Community (VBLC)


Step Guide


Registration: please access the https://eduhk.zoom.us and Sign in by EdUHK account.
Please install the Zoom Meeting application in your computer or mobile device, and login via SSO by your EdUHK account.
https://zoom.us/support/download
More information of downloading and install Zoom on your device can be found at https://www.eduhk.hk/ocio/hosting-online-meeting-zoom.

Part I: Adding LTI Zoom Meeting activity in topic


In the Moodle course page, click the Turn editing on button at the top right corner to enable editing mode, button will change to Turn editing off.

Choose a topic, say Topic 1.

Click on +Add an activity or resource link.


Select External tool.

Enter the name of the activity, such as Zoom online lecture and choose LTI Zoom meeting for Preconfigured tool.

Click the Save and display button to schedule the new meeting.

Part IIa: Scheduling a Zoom Meeting LTI method in Moodle course


Click on the LTI Zoom Meeting link, such as Zoom online lecture and wait for the Zoom panel.

Click on the Schedule a New Meeting.

Name the meeting name in the Topic, set the Date/Time and Duration.

Revise the Passcode or enable the Waiting Room if necessary.

Set the Meeting Options, add Alternative Hosts (optional), click Save button.

Zoom meeting will show under the Upcoming Meetings tab.

When the meeting time is met, teacher can click the Start button to start the meeting.

Details from OCIO: https://www.eduhk.hk/ocio/online-meeting-tool-zoom


Start a Zoom Online Lesson

Click on the LTI Zoom Meeting link, such as Zoom online lecture and wait for the Zoom panel.

Click the Start button under the Upcoming Meetings tab.

Click Open Zoom Meetings in the pop-up or click Launch Meeting to start meeting with Zoom application.

Remark:
When the Zoom meeting ended, attendance report / poll report will be shown under the Previous Meetings tab for teacher (host). The cloud-based recording will be released to both teacher and students after processing. Sign in to the EdUHK Zoom portal https://eduhk.zoom.us to amend the settings of the cloud-based recording in sharing, download and expiry date.


Join the meeting with audio or video.

At the bottom of the Zoom Meeting page (move your mouse over the page), you can enable / disable the audio / video camera.

At the bottom of the Zoom Meeting page (move your mouse over the page), you can click the Record button to record the presentation, select Record on this Computer.

At the bottom of the Zoom Meeting page (move your mouse over the page), you can click the Share button to share PowerPoint slide or web page.

Remark: Please open your PowerPoint file or web page before sharing.


Select the share page and click the Share button.

Remark:
For sharing PowerPoint with annotation, tick “Share computer sound”.
For sharing video, tick both the “Share computer sound” and “Optimize for full-screen video clip”.


After the presentation, you can click the Stop Share link at the top of the meeting page.

At the bottom of the Zoom Meeting page (move your mouse over the page), you can click the Stop Recording button.

Video will be saved in the default path under Document\Zoom as mp4 file after end of the meeting.


Click End Meeting to stop the meeting and End Meeting for All.

Video will be saved in the default path under Document\Zoom as mp4 file after end of the meeting.


Using ZOOM in Hong Kong, Overseas and Mainland China

Please click here for the guide of Using ZOOM in Hong Kong, Overseas and Mainland China.


Tips for Academic/Teaching staff to deliver a successful online Zoom lesson

  1. Ask students to install Zoom in advance (one day or a few hours before the first online Zoom lesson) on their computers/mobile devices.
  2. Invite students to join the first online Zoom lesson 10 minutes before it officially begins to sort out connection and other logistics issues.
  3. Deliver the online Zoom lesson on a desktop computer for the full range of presentation functions and easier control.
  4. Use a standalone microphone attached to your computer or earphones with microphones for better audio quality.
  5. Invite students to use the Virtual Background when necessary.
  6. Ask all students to mute their microphones when they are not speaking.
  7. If you have enabled the “waiting room” function, do not forget to admit students who would like to re-join the lesson after an unintended disconnection.
  8. Video streaming within the Zoom application (using “Share Screen”) works fine when all students are in Hong Kong and with stable internet connection. For the best video quality experience, it is recommended that you select “Optimize for full-screen video clip” when you select the screen you want to share.
  9. Try not to rely only on the attendance report generated by the Zoom system. Consider alternative means, such as responding to a question in “Chat”.
  10. Do not turn off your computer right after the online Zoom lesson because the preparation of the recording on your local drive might take some time. In general, please save the recording of your lesson on your own computer rather than the cloud storage as the space there is limited.
  11. The attendance report will be generated about 30 minutes after the end of the online Zoom lesson. Do not expect that it will be available for downloading right away.

How to enable Virtual Background?

The virtual background feature allows you to display an image or video as your background during a Zoom Meeting. This feature works best with a green screen and uniform lighting, to allow Zoom to detect the difference between you and your background.

You can also upload your own images or videos as a virtual background. There are no size restrictions when adding your own virtual backgrounds, but we recommend cropping the image to match the aspect ratio of your camera before uploading it.

For details, please visit “FAQ: How to enable Virtual Background for the Zoom meeting?” on the system requirements and procedures.

EdUHK Zoom Virtual Background Templates

The Communication Office has prepared 4 Zoom virtual background templates for use. EdUHK members are welcome to use it. These 4 templates are preloaded into the Zoom app. If you cannot find it or accidentally delete it, you can download it from the links below. (Note: Virtual background is not supported on Android devices.)

EdUHK Zoom Virtual background version A & B EdUHK Zoom Virtual background version C & D

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